Submission Guidelines

Please note that the ERC Application submission procedure has been changed with effect from 15thMay 2018.

You must submit the ERC Applications to the ERC Office in the prescribed format and shall include the following documents.

1.Covering letter: covering letter should be signed by the applicant. If the applicant is a postgraduate trainee of the PGIM, covering letter should be submitted through the supervisor who is officially assigned to the applicant.

2. Declaration of Applicant

3.Submission Check List

4.Research Protocol (03 copies).

5.Information Sheet and Consent Form  in English, and in Sinhala and Tamil where appropriate (03 copies)

6.Other relevant documents (i.e. questionnaires) in English, and in Sinhala and Tamil where appropriate (03 copies).

7.Approval letter from the relevant Board of Study for postgraduate study protocols.

8.Curriculum Vitae of principal investigator and all the co-investigators as per the given format. Each CV should not be more than 2-3 pages, unless a complete CV is specifically requested.

9.Online payment receipt


Upon receipt of your application with all the relevant documents and the payment receipt, staff of the ERC office will issue you a Document Receipt Form with a registration number i.e. ERC/PGIM/2018/xxxx. You should use this reference number in all future communications with the ERC in relation to your ERC application.


You must also submit a compressed/zipped folder containing soft copies of all the documents relevant to the application to the ERC email – – within 24 hours of receipt of Document Receipt Form. Subject of the email should be ERC Registration Number followed by the last name of the applicant (eg. ERC/PGIM/2018/XXX – Perera).


Non-compliance with the given instructions may cause unnecessary delays in processing your application.



New ERC application and other relevant documents can be downloaded from the following links


Application for Scientific and Ethical Review
Submission Check List
Curriculum Vitae
Sample Information Sheet
Sample Consent Form


ERC Final Report Format  (Word)
ERC Progress Report Format  (Word)

Download above all Documents 

Professor Vajira Dissanayake(Chairperson)
MBBS (Colombo), PhD (Nottingham), FNASSL
Professor in Anatomy, Faculty of Medicine, University of Colombo
Director, Human Genetics Unit, Faculty of Medicine, University of Colombo
Board Member, Steering Committee, Forum for Ethical Review Committees in Asia and the Western Pacific
Faculty of Medicine, University of Colombo

Dr. Achala Jayatilleke (Secretary)
MBBS(Peradeniya), PgDISM(Colombo), MBA(Peradeniya), MSc-BMI(Colombo), MHSc(Tokyo), PhD(Tokyo), MBCS(UK), FRSPH(UK)
Senior Lecturer in Biomedical Informatics,
Postgraduate Institute of Medicine, University of Colombo

Professor Dulanie P S Gunasekera
Professor of Paediatrics
Faculty of Medical Sciences
University of Sri Jayawardenepura Nugegoda

Professor Piyanjali de Zoysa
B.A.(Hon) Psych, M.A. Applied (Clinical) Psych, PhD, MBPsyS
Professor in Clinical Psychology,
Faculty of Medicine, University of Colombo
Professor Amala

Professor Amala De Silva
BA – (University of Colombo), MA – ( University of Sussex )
DPhil – ( University of Sussex )
The Department of Economics, University of Colombo

Professor Muditha Vidanapathirana
MBBS (Col), DLM (Col), MD in Forensic Medicine (Colombo), MA in Criminology (SJP), MFFLM (UK)
Professor in Forensic Medicine,
Faculty of Medical Sciences, University of Sri Jayewardenepura

Dr. H.D.Molligoda
MBBS, MS (Obs& Gyn)
Senior Lecturer in Clinical Sciences,
Postgraduate Institute of Medicine, University of Colombo

Dr. C S E Gunawardena
MBBS, MSc, MD(Colombo), DRH(University of Liverpool, UK)
Consultant Community Physician/Senior Lecturer in Community Medicine, Faculty of Medical Sciences,
University of Sri Jayewardenepura

Dr. I M Lakshman
BA (Colombo), PhD (Monash)
Senior Lecturer in Sociology,
Faculty of Arts,
University of Colombo

Dr. Kaushalya Kasturiaratchi 
MBBS, MSc, MD(Colombo)
Consultant Community Physician,
Family Health Bureau,
Ministry of Health, Nutrition and Indigenous Medicine

Mr. Chithivelo Shanmuganathan
Retired Principal

Meeting Dates – 2019

Application Deadline 2019 Meeting Dates   
31.12.2018 28/01/2019
31.01.2019 18/02/2019
28.02.2019 18/03/2019
30.04.2019 27.05.2019  
31.05.2019 17/06/2019
28.06.2019 22/07/2019
31.07.2019 19/08/2019
30.08.2019 16/09/2019
30.09.2019 21/10/2019
31.10.2019 18/11/2019
29.11.2019 16/12/2019