The Ethics Review Committee

Submission Guidelines

Submitting an Application

The ERC of the PGIM is currently piloting an online application submission method. If you intend to submit an application to the ERC, please follow the steps described below.

Step 1: Download the templates and prepare all the necessary documents

Step 2: Access the Application Submission Form using the following link, Link to Application

Step 3: Complete the form and Submit

(If you find it difficult to submit through the online submission system, please send an email to erc@pgim.cmb.ac.lk stating your difficulty and the PGIM would be able to help you)

Upon submitting the application and if your application is in order, you will receive a Reference Number (i.e. ERC/PGIM/2020/xxxx) within 2 working days and you should be able to use the same for follow-up communication with the ERC.

Please note that you have to submit an application before 28^th of the month for the application to be reviewed in time for the next meeting.

Documents Required

Following documents are required for you to complete the ERC application.

1. Covering letter: covering letter should be signed by the applicant. If the applicant is a postgraduate trainee of the PGIM, covering letter should be submitted through the supervisor who is officially assigned to the applicant.
2. Declaration of Applicant
3. Signed co-investigator list along with their role in the research
4. Research Protocol
5. Information Sheet and Consent Form  in English, and in Sinhala and Tamil where appropriate
6. Other relevant documents (i.e. questionnaires) in English, and in Sinhala and Tamil where appropriate
7. Approval letter from the relevant Board of Study for postgraduate study protocols.
8. Curriculum vitae of the principle investigator and other co-investigators

The ERC has provided templates for the required documents and you are advised to use the templates in preparing the necessary documents.

You will be able to download the necessary templates from the Downloads section.

Review Process & Decisions

• The ERC of the PGIM convenes each month and shall review all applications submitted on or before 28^th of the previous month. You can find the meeting dates in the Meeting Schedule section.
• The ERC office shall first screen your application for missing documents or incompleteness. If found, you will have to re-submit or provide the missing documents in order to proceed with the review. You will only be offered a Registration Number (i.e. ERC/PGIM/2020/xxxx) when the documents are in order.
• Two reviewers shall review the application and their decisions shall be conveyed to the ERC.
• ERC shall discuss the reviewer comments and will decide on one of the following outcomes.

1. Approved
2. Conditional Approval
3. Approve with Revisions
4. Reject

• Some protocols may be granted exemptions or be subjected to expedited review as per the Standard Operating Procedures (SOPs) of the ERC.
• The Secretary of the ERC shall communicate to you the outcome and in instances other than ‘Approved’ cases, a meeting will be called to convey the ERC decision and the comments.
• You may attend to the suggestions made and forward the amended protocol and other documents to the ERC via erc@pgim.cmb.ac.lk
• After re-assessing the amendments made and your response, the ERC will convey to you its decision as described earlier.
• You may read the SOPs of the ERC of the PGIM made available in the download section for further information.

Reporting

• Following obtaining ethical clearance, it is your responsibility as the primary investigator to submit Progress Reports and Final Report as instructed by the ERC.
• A progress report must be submitted every six (6) months and should indicate any deviations from the original protocol without a delay.
• You can download the templates for reporting using the Download section.

ERC Final Report Format  (Word)
ERC Progress Report Format  (Word)

ERC Payments

• ERC Payment for Trainees of the PGIM – Rs. 3000
• ERC Payment for Extended faculty of the PGIM of UOC- Rs. 5000
• ERC Payment for Industry sponsored projects – Rs. 15,000

Pay Now

Committee Members

ERC Staff

Past Members of the ERC Committee

ERC Committee Member List from 2012 to 2024

2012 (June-December)

Name	Position
Prof. S Sivayogan	Chairperson
Prof. Sagarika Ekanayake	Secretary
Prof. Malik Goonewardene	Member
Prof. Abdul Hussain	Member
Prof. Ranil Fernando	Member
Mr. K D L Rathnasena	Member
Prof. Indralal de Silva	Member
Prof. Lilani Ekanayake	Member
Dr. Sampath Gunawardena	Member
Dr. Chitranga Kariyawasan	Member
Dr. M K Ragunathan	Member

 

2013 (Jan to December)

Name	Position
Prof. S Sivayogan	Chairperson
Prof. Sagarika Ekanayake	Secretary
Prof. Malik Goonewardene	Member
Prof. Abdul Hussain	Member
Prof. Ranil Fernando	Member
Mr. K D L Rathnasena	Member
Prof. Indralal de Silva	Member
Dr. Sampath Gunawardena	Member
Dr. Chitranga Kariyawasan	Member
Dr. M K Ragunathan	Member
Dr J M W Jayasundara Bandara	Member
Ms. W V A D Samarartne	Member
Ms E Dassanayake	Member

 

2014 (Jan to Nov)

Name	Position
Prof. S Sivayogan	Chairperson
Prof. Sagarika Ekanayake	Secretary
Prof. Malik Goonewardene	Member
Prof. Ranil Fernando	Member
Mr. K D L Rathnasena	Member
Prof. Indralal de Silva	Member
Dr. Chitranga Kariyawasan	Member
Dr J M W Jayasundara Bandara	Member
Ms. W V A D Samarartne	Member
Prof. Ranjani Gamage	Member
Mr C Maliyadde	Member
Dr Himani Molligoda	Member
Ms E Dassanayake	Member

 

2015 (Jan-September)

Name	Position
Prof. S Sivayogan	Chairperson
Prof. Sagarika Ekanayake	Secretary
Prof. Malik Goonewardene	Member
Prof. Ranil Fernando	Member
Mr K D L Rathnasena	Member
Prof Indralal de Silva	Member
Dr Chitranga Kariyawasan	Member
Dr J M W Jayasundara Bandara	Member
Ms. W V A D Samararatne	Member
Professor Varuni De Silva	Member (Joined in February)
Professor Dulani Gunasekara	Member (Joined in February)
Dr. S Sivansuthan	Member (Joined in July)
Dr. Muditha Vidanapathirana	Member (Joined in February)
Dr. Himani Molligoda	Member (Joined in August)
Prof. Vajira Dissanayake	Member (Joined in August)
Prof. Renu Wickramasinghe	Member (Joined in August)
Dr. M Balasooriya	Member (Joined in August)
Dr. Achala Jayatilake	Member (Joined in August)
Ms S Anusha	Member (Joined in August)

 

2015 October to December

Name	Position
Prof. Dulani Gunasekara	Chairperson
Dr. Himani Molligoda	Secretary
Prof. Malik Goonewardene	Member
Prof. Ranil Fernando	Member
Prof. Sagarika Ekanayake	Member
Prof. Varuni De Silva	Member
Prof. Vajira Dissanayake	Member
Prof. Renu Wickramasinghe	Member
Dr. Dinesh Samararatne	Member
Dr. S Sivansuthan	Member
Dr. Muditha Vidanapathirana	Member
Dr. M Balasooriya	Member
Dr. Achala Jayatilake	Member
Mr K D L Rathnasena	Member
Ms. S Anusha	Member

 

 

 

2016 (May to December)

Name	Position
Professor Vajira Dissanayake	Chairperson
Dr. Achala Jayatilleke	Secretary
Professor I.M.R. Goonewardena	Member
Professor Dulani Gunasekara	Member
Professor Pyanjali De Zoysa	Member
Professor Amala De Silva	Member
Professor Muditha Vidanapathirana	Member
Dr. Himani Molligoda
Dr. S. Sivansuthan	Member
Dr. B.G.N Rathnasena	Member
Dr. C.S.E Gunawardena	Member
Dr. W. V. A. Dinesha Samararatne	Member
Ms. Sabanathan Anusha	Member

 

2017

Name	Position
Professor Vajira Dissanayake	Chairperson
Dr. Achala Jayatilleke	Secretary
Professor Dulani Gunasekara	Member
Professor Pyanjali De Zoysa	Member
Professor Amala De Silva	Member
Professor Muditha Vidanapathirana	Member
Dr. S. Sivansuthan	Member
Dr. Himani Molligoda	Member
Dr. C.S.E Gunawardena	Member
Dr. I. M Lakshman	Member
Dr. Kaushalya Kasturiarachchi	Member
Mr Chithivelo Shanmuganathan	Member
Mr Sanath Mahawithanage	Member

 

2018

Name	Position
Professor Vajira Dissanayake	Chairperson
Dr. Achala Jayatilleke	Secretary
Professor Dulani Gunasekara	Member
Professor Pyanjali De Zoysa	Member
Professor Amala De Silva	Member
Professor Muditha Vidanapathirana	Member
Professor Ariaranee Gnanathasan	Member
Dr. Himani Molligoda	Member
Dr. C.S.E Gunawardena	Member
Dr. I. M Lakshman	Member
Dr. Kaushalya Kasturiarachchi	Member
Mr Chithivelo Shanmuganathan	Member
Mr Neil Rajakaruna	Member

 

 

 

 

 

 

2019 Jan-March

Name	Position
Professor Vajira Dissanayake	Chairperson
Dr. Achala Jayatilleke	Secretary
Professor Dulani Gunasekara	Member
Professor Pyanjali De Zoysa	Member
Professor Amala De Silva	Member
Professor Muditha Vidanapathirana	Member
Professor Ariaranee Gnanathasan	Member
Dr. Himani Molligoda	Member
Dr. C.S.E Gunawardena	Member
Dr. I. M Lakshman	Member
Dr. Kaushalya Kasturiarachchi	Member
Mr Chithivelo Shanmuganathan	Member
Mr Neil Rajakaruna	Member

 

2019 May-December

Name	Position
Dr. Achala Jayatilleke	Chairperson
Dr. Pandula Siribaddana	Secretary
Professor Pyanjali De Zoysa	Member
Professor Amala De Silva	Member
Professor Ariaranee Gnanathasan	Member
Professor Ajith Nagahawatte	Member
Dr. Himani Molligoda	Member
Dr. Kamani Samarasinghe	Member
Dr. C.S.E Gunawardena	Member
Dr. I. M Lakshman	Member
Dr. Clifford Perera	Member
Dr. Dushyanthi Jayawardene	Member
Dr. Ruwan Ferdinando	Member
Mr Chithivelo Shanmuganathan	Member
Mr Neil Rajakaruna	Member

 

2020 Jan-December

Name	Position
Dr. Kamani Samarasinghe	Chairperson
Dr. Pandula Siribaddana	Secretary
Professor Amala De Silva	Member
Professor Ariaranee Gnanathasan	Member
Professor Ajith Nagahawatte	Member
Dr. Achala Jayatilleke	Chairperson
Dr. I. M Lakshman	Member
Dr. Clifford Perera	Member
Dr. Dushyanthi Jayawardene	Member
Dr. Ruwan Ferdinando	Member
Mr Chithivelo Shanmuganathan	Member
Mr Neil Rajakaruna	Member

 

• ERC meetings have been conducted via ZOOM (online) since 2020 May.
• There are no records for March & April meetings (2020).

 

 

2021 Jan-June (July

Name	Position
Dr. Kamani Samarasinghe	Chairperson
Dr. Pandula Siribaddana	Secretary
Professor Amala De Silva	Member
Professor Ariaranee Gnanathasan	Member
Professor Ajith Nagahawatte	Member
Dr. I. M Lakshman	Member
Dr. Clifford Perera	Member
Dr. Dushyanthi Jayawardene	Member
Dr. Ruwan Ferdinando	Member
Mr Chithivelo Shanmuganathan	Member
Mr Neil Rajakaruna	Member

 

2022 (Jan-December)

Name	Position
Dr. Kamani Samarasinghe	Chairperson
Dr. Dushyanthi Jayawardene	Secretary
Professor Ariaranee Gnanathasan	Member
Professor Ajith Nagahawatte	Member
Dr. I. M Lakshman	Member
Dr. Clifford Perera	Member
Dr Pandula Siribaddana	Member
Dr. Ruwan Ferdinando	Member
Mr Chithivelo Shanmuganathan	Member
Prof. Sannjeewa Seneviratne	Member
Dr. Shanthi Segarajasingham	Member

 

2023 (Jan-June)

Name	Position
Dr. Kamani Samarasinghe	Chairperson
Dr. Dushyanthi Jayawardene	Secretary
Professor Ariaranee Gnanathasan	Member
Professor Ajith Nagahawatte	Member
Dr. Clifford Perera	Member
Dr Pandula Siribaddana	Member
Dr. Ruwan Ferdinando	Member
Mr Chithivelo Shanmuganathan	Member
Prof. Sannjeewa Seneviratne	Member
Dr. Shanthi Segarajasingham	Member
Dr. Shreenika Weliange	Member (She has joined since Sep)

 

 

2024

Name	Position
Dr. Kamani Samarasinghe	Chairperson
Dr. Dushyanthi Jayawardene	Secretary
Professor Ariaranee Gnanathasan	Member
Professor Ajith Nagahawatte	Member
Dr. Clifford Perera	Member
Dr Pandula Siribaddana	Member
Dr. Ruwan Ferdinando	Member
Mr Chithivelo Shanmuganathan	Member
Prof. Sannjeewa Seneviratne	Member
Dr. Shanthi Segarajasingham	Member
Dr. Shreenika Weliange	Member

 

ERC meetings will generally be held on the third Monday of each month.