Instruction for Trainees

As a MD trainee, you should receive multisource feedback (MSF) at least twice (Once during pre-MD period and once during the post-MD period) during your training unless otherwise deemed necessary by the relevant Board of Study.

Please follow the steps mentioned below to receive your multisource feedback.

Step 1 – Carefully read the multisource feedback guidelines of the PGIM

Step 2 – Submit the feedback givers list (You are expected to consult your respective trainer to finalize the list of feedback givers for MSF)

Note: Upon submission of the feedback givers list, the PGIM will forward the link to your MSF form to all nominees designated as having a valid email address and are capable of submitting the feedback online.

Step 3 – Download the Multisource Feedback form (English/Sinhala/Tamil) (for manual submissions only)

Note: For the feedback givers who are unable to submit feedback online, you should download the feedback form and handover the printed form to the designated feedback givers through your trainer/supervisor along with an envelope for manual submission. The feedback givers are then expected to handover the completed form to your trainer under a confidential cover. You as the trainee should not accept the completed MSF forms from the feedback givers at any time. The trainers are instructed to handover the completed forms to the PGIM.

Instructions for Trainers

On the recommendation of the AAAEC, the Board of Management of the PGIM and the Senate of the University of Colombo have approved the implementation of an online MSF submission system in parallel to the manual process for all postgraduate trainees of the PGIM. As a result, the process of submitting and analysing the multi-source feedback (formerly known as the Peer Team Rating forms) has been changed. According to the guidelines, an MD trainee is expected to complete two rounds of MSF, once prior to the MD exam and once during the post MD training. Please see the instructions below when collecting and making use of multisource feedback on-behalf of your trainees.

 

Step 1 – The trainee will prepare the feedback givers list in consultation with you as the trainer.

Step 2 – If the feedback givers are unable to send feedback online, the trainee will handover the printed feedback forms to the respective feedback givers under your supervision.

Step 3 – The feedback givers who are providing written feedback should handover the completed forms to you as the trainer. The trainee should not collect the feedback forms from the feedback givers.

Step 4 – You shall handover the manually filled feedback forms to the PGIM (Directors office) under a confidential cover.

Step 5 – The Medical Education Resource Centre (MERC) of the PGIM will collate the feedback received by a particular trainee and send you and the Board of Study copies of the analysis. You as the trainer can choose to provide feedback to the trainee depending on the analysis.