Welcome to the Internal Quality Assurance Cell
Internal Quality Assurance Cell of PGIM, liaise with the Director, Internal Quality Assurance Unit of the University of Colombo to coordinate
university level Quality Assurance (QA) activities. It works with other related committees and units within the PGIM such as AAAEC, Boards of Study, MERC, Library Committee, IT committee with regard to all QA related
activities.
The Cell was established in 2023 under the directive of the CQA of the University of Colombo. The Cell aims to formalize and streamline the QA process at both Institutional and University level. It represents all stakeholders for quality within the PGIM, including academic staff, postgraduate trainees, administrative staff and non-academic staff. As an advisory body, the QA Cell makes recommendations to the higher authorities such as the Director, AAAEC and other committees and units on issues regarding quality.
IQAC – PGIM
Address :
IQAC,
Postgraduate Institute of Medicine,
No 160 – Prof. Nandadasa Kodagoda Mawatha,
Colombo – 08,
Sri Lanka.
Email : iqac@pgim.cmb.ac.lk
Terms of Reference- (IQAC/PGIM)
01.PURPOSE
The Internal Quality Assurance Cell of the PGIM (IQAC/PGIM) with a mandate to create a culture that seeks to continually improve the quality of all academic and other activities in the PGIM.
02.COMMITTEE COMPOSITION AND MEETINGS
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Membership
1) Director, PGIM (Ex officio)
2) Deputy Director/PGIM (Ex officio)
3) Dr Himani Molligoda – Senior Lecturer/PGIM – Chairperson IQAC
4) Prof. Pandula Siribaddana – Senior Lecturer/PGIM – Coordinator IQAC
5) Dr Kamani Samarasinghe – Senior Lecturer/PGIM
6) Dr Sudath Dharmaratne – Senior Lecturer/PGIM
7) Dr Amodini Rajakaruna – Senior Lecturer/PGIM
8) Ms Dilhani Munasinghe – Senior Assistant Librarian/PGIM
9) Ms Chandima Waadasinghe – Senior Assistant Librarian/PGIM
10) Deputy Registrar/PGIM
11) SAB/AB/PGIM
12) SAR/Gen Administration
13) SAR/AR- PGIM Academic Branch
14) SAR/AR – PGIM Examination Branch
15) Systems Analyst – IT Unit
- Chairperson and Coordinator – shall be appointed by the Board of Management.
- DR/SAR/AR – will act as the Secretary/Convenor
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Quorum
The quorum shall be 50% of the membership.
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Meetings
The QAC/PGIM shall meet once a month to plan and monitor the progress of quality
assurance activities of the PGIM.
03.RESPONSIBILITIES AND DUTIES
1) To promote quality enhancement activities within the PGIM liaising with AAAEC, Boards of Study, and other PGIM Committees.
2) To liaise with the Center for Quality Assurance (QAC) of the University of Colombo, in facilitating the conduct of Institutional Review and Programme Reviews in the PGIM.
3) To prepare documents necessary for Institutional and Programme Reviews.
4) To facilitate the implementation of follow-up actions recommended in Institution/ programme/Subject Review reports and monitor progress in their implementation.
5) To collate and analyze institute QA data such as peer review forms and trainee feedback forms.
6) To devise and suggest additional QA measures or changes to the existing measures, based on the data collected on various QA indicators such as peer feedback trainee evaluation reports, and external reviews.
RESPONSIBILITIES OF THE CHAIRPERSON IQAC/PGIM
1).Liaise with the Director of the Center for Quality Assurance (CQA) of the University to coordinate university-level Quality Assurance (QA) activities.
2) Represent the PGIM in all QA-related activities.
3) Organize Institute level QA meetings.
4) Monitor the collation and analysis of PGIM internal QA data such as peer review forms and trainee feedback forms. 5) Work with other related committees and units within the PGIM on matters related to QA.
RESPONSIBILITIES OF THE COORDINATOR IQAC/PGIM
1).Collect and analyse data related to the evidence such as peer review forms and trainee feedback forms suggested by the quality assurance manuals of the UGC for each standard of the criteria.
2) Identify evidence that is lacking or evidence that can be improved for the criteria.
3) Maintain documentation of evidence in compliance with the stipulation of the QA manuals of the UGC and submit to CQA where necessary.
4) Liaise with the Chairperson, IQAC, PGIM and Director of the Center for Quality Assurance (CQA) of the University to coordinate university-level Quality Assurance (QA) activities.
5) Represent the PGIM at the CQA, UOC 6) Work with other related committees and units within the PGIM on matters related to Quality Assurance.
Administration
Members
Coordinating staff
UGC POLICIES AND PROCEDURES RELATED TO QUALITY ASSURANCE
Quality Review Procedure
Periodical cycles of external reviews of two types, programme reviews, and institutional reviews are conducted by external reviewers appointed by the Quality Assurance Council of the University Grants Commission. Upcoming reviews are formally informed to individual entities with training and guidance on the preparation of self-evaluation reports.
Download Source: https://www.ugc.ac.lk
Institutional Reviews
The Institutional Review analyses and tests the effectiveness of an institution’s processes for managing and assuring the quality of academic activities undertaken by the University/HEI. It evaluates the extent to which internal quality assurance schemes can be relied upon to maintain the quality of the provision of educational programmes over time. The Manual for Institutional Review of Sri Lankan Universities and Higher Education Institutions was developed in order to provide guidance to Universities and Higher Educational Institutions (HEIs) who wish to submit themselves for Institutional Review under the Quality Assurance Framework of the University Grants Commission (UGC) and the Ministry of Higher Education (MoHE).
IR manual: https://www.eugc.ac.lk/qac/downloads/IR-manual-january-2023.pdf
Download Source: https://www.eugc.ac.lk/qac/circulars.html
Programme Reviews
The Programme Review evaluates the effectiveness of the Faculty’s or Institute’s processes for managing and assuring the quality of study programmes, student learning experiences and standards of awards within a programme of study. It is about management and assurance of quality at the programme level. The manual for Review of Undergraduate Study Programmes of Sri Lankan Universities and Higher Education Institutions was developed in order to provide guidance to Universities and other Higher Education Institutions (HEIs) who wish to submit their programmes of study for review, under the Quality Assurance Framework of the University Grants Commission (UGC) and the Ministry of Higher Education (MoHE).
PGPR Manual: https://www.eugc.ac.lk/qac/downloads/PGPR-Manual.pdf
UGPR Manual: https://www.eugc.ac.lk/qac/downloads/PR-manual-final-1-Version-3-amended-28-Dec-2015-3.pdf
Download Source: https://www.eugc.ac.lk/qac/circulars.html
Publications
- Manual of Best Practices and Standards and Guidelines for External Training Institutions (July 2014) – Link
- Manual for Institutional Review of Sri Lankan Distance Higher Education Institutions (October 2019) – Link
- Manual for Review of Postgraduate Study Programmes of Sri Lankan Universities and Higher Education Institutions (August 2021) – Link
- Manual for Quality Assurance of External Degree Programmes and Extension Courses(July 2014) – Link
- Manual for Review of Undergraduate Study Programmes of Sri Lankan Distance Higher Education Institutions (October 2019) – Link
- University Student Charter (2012) – Link
Reports & Guidelines
- Academic Procedures Handbook for Sri Lankan Universities Part I (Assessment of Student) – Link
- Academic Procedures Handbook for Sri Lankan Universities Part II Career Guidance – Link
- Academic Procedures Handbook for Sri Lankan Universities Part III External Assessors – Link
- Academic Procedures Handbook for Sri Lankan Universities Part IV Postgraduate Research Programme – Link
- Academic Procedures Handbook for Sri Lankan Universities Part V Programme approval, Monitoring and review – Link
- Circulars & Publications – Link
- Code of Practice – Link
- Finalization and Publication of the external review – Link
- Guidelines for Master’s, MPhil and PhD Research (Annexe V) – Link
- Guidelines on Undergraduate Research (Annexe IV) – Link
- Sri Lanka Qualification Framework (SLQF) – Link
- Subject Benchmarking – Link
- Twelve Learning Outcomes in the SLQF Level Descriptors are Explained (Annexe VI) – Link
- Use of Designators and Qualifiers in naming SLQF Level 5 and 6 qualifications – Link
- Policy Framework and Guidelines for Offering External Degrees and Extension Programmes by Universities/ Higher Educational Institutions/Institutes – Link
- Commission Circulars – Link
- National Education Policy Framework 2020-2030 – Link
- University orders ordinances – Link
- Nomenclature of Qualifications in Sinhala Tamil – Link
UOC POLICIES/GUIDELINES RELATED TO QUALITY ASSURANCE
The following certain documents are shared exclusively with University of Colombo staff members’ email addresses. To access these documents, please ensure that you are logged in to your university email account and then proceed to click on the respective document links
- Policy on Development, Evaluation, Revision, and Phasing out of Curricula – Link
- Policy on Teaching and Learning – Link
- Policy on Assessments – Link
- Guideline for implementing academic policies of the University of Colombo through curriculum development – Link
- Policy on learner progression – Link
- Policy on Workplace-based/ Industrial Training – Link
- Policy on giving and obtaining feedback – Link
- Email Policy – Link
- Policy on incentives/rewards/awards for recognition of teaching excellence and innovative teaching – Link
- By-Laws, Guidelines & Policies Affecting Student Activities – Link
- Documents for Staff – Link
- Policy Documents on gender equity and Equality (GEE) and Sexual and gender-based violence (SGBV) – Link
- Ragging and Violence – Link
- Social Media Guidelines – Link
- Research Policy – Link
- Plagiarism Policy – Link
- Guideline on Publishing in the recommended Journals – Link
- Financial Conflict of Interest Policy – Link
- Exam Rules and Regulations – Link
- Intellectual Property (IP) Protection, Management, and Commercialization – Link
- Intellectual property policy – Link
- Technology Readiness levels (TRLs) for UBL – Link
- Understanding the Concept of Intellectual Property – Link
- Environmental Sustainability Guidelines – Link
- Disability Handbook – Link
- Work Norms for Academic Staff – Link
- Graduate Profile – Link
- Guidance on conducting a needs analysis for curriculum development/revision – Link
- Reporting and investigating grievance – Link